Introduction to the Admin & Accounts Assistant Role at Nai Zindagi

The Admin & Accounts Assistant Role at Nai Zindagi offers an exciting opportunity to become a key part of an NGO in Karachi. As an essential member of the team, you will play a significant role in supporting the organization’s administrative functions while maintaining an organized and efficient accounts system. This full-time position demands an individual who has strong organizational skills, a keen eye for detail, and the ability to handle diverse administrative and financial responsibilities effectively.

At Nai Zindagi, you will be entrusted with ensuring smooth procurement and supplies management, as well as maintaining the physical and digital records. Your expertise in handling accounts and administration will directly contribute to the ongoing success of this impactful organization.

Admin & Accounts Assistant managing tasks at Nai Zindagi, Karachi.

Key Responsibilities of the Admin & Accounts Assistant

1. Procurement and Supplies Management

One of your key responsibilities will be managing all project-related procurement, ensuring that consumables and supplies are stocked appropriately. You will need to maintain regular checks on materials and ensure that stock-related data is entered into the computer system regularly.

2. Inventory and Stock Control

A crucial aspect of this role is monitoring and managing stock levels to ensure that everything from office supplies to project materials is adequately available. You will also ensure that all records are kept accurate in both physical registers and computerized logs.

3. Managing Petty Cash

As the Admin & Accounts Assistant, you’ll be responsible for maintaining petty cash, ensuring that all purchases are made at competitive market prices. This requires a diligent approach to track expenditures and ensure that everything is recorded accurately.

4. Vehicle Maintenance and Fleet Management

The role also includes keeping track of vehicle maintenance, including repair and maintenance logs. You will manage fleet-related documentation to ensure the timely and efficient operation of all vehicles.

5. Staff Documentation Management

You will oversee the maintenance of staff-related documents such as attendance registers, leave records, and other essential documentation. This is crucial to ensure the smooth running of the administrative processes.

Essential Skills and Qualifications

To be successful in the Admin & Accounts Assistant Role, certain skills and qualifications are necessary. These include:

1. Accounting and Financial Skills

You must have experience with accounts finalization, reconciliation, and general financial management. This knowledge is vital for maintaining accurate records and ensuring the organization’s financial health.

3. Proficiency in MS Office

A good grasp of MS Office applications (especially Excel and Word) is essential for performing daily tasks related to data entry, financial tracking, and documentation.

4. Communication Skills

Good communication skills are important for this role, especially when working with other departments and maintaining relationships with suppliers.

Job Details for Admin & Accounts Assistant at Nai Zindagi

Industry: N.G.O./Social Services
Functional Area: Accounts, Finance & Financial Services
Total Positions: 1
Job Shift: First Shift (Day)
Job Type: Full Time/Permanent
Job Location: Karachi, Pakistan
Gender: No Preference
Minimum Education: Bachelor’s Degree
Degree Title: BA/B.Com/Bachelor’s
Career Level: Experienced Professional
Experience: 2 – 3 Years (Minimum 2-3 years of post-qualification experience, preferably in the development sector)
Apply Before: May 31, 2025
Posting Date: April 30, 2025

Why Apply for the Admin & Accounts Assistant Role?

Nai Zindagi is a well-established NGO that focuses on social services and development. This role offers an opportunity to contribute to meaningful projects while developing your career in accounts and administration. Working with Nai Zindagi provides a supportive work environment and a chance to be part of an organization that makes a difference.

By taking on the Admin & Accounts Assistant Role, you will not only improve your skills but also gain valuable experience in the non-profit sector, an area that offers significant personal and professional growth.

How to Apply

Interested candidates should apply before the deadline of May 31, 2025.

Conclusion

The Admin & Accounts Assistant Role at Nai Zindagi is a rewarding opportunity for candidates with a strong background in both accounts and administration. You will be instrumental in ensuring the smooth operation of the organization’s financial and administrative functions while contributing to the success of key projects.

If you meet the qualifications and are excited about making an impact, apply now to join the Nai Zindagi team in Karachi!

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